Preliminary programme

Call for Abstracts and Global Exchange displays


It is our great pleasure to invite you to attend a historic and momentous congress for healthcare professionals hosted by Teenage Cancer Trust

From 5 to 7 December, in the beautiful city of Edinburgh, Teenage Cancer Trust will be hosting the very first Adolescent and Young Adult Cancer Congress. 

Early registration period extended until 1 September

The Global Congress will build on the success of the previous 8 Teenage Cancer Trust International Conferences and the strong international relationships that have developed through worldwide advances in AYA cancer treatment and services. 

The development - to create the first truly global event in AYA cancer - is in recognition that awareness and concern regarding the problem and the uniqueness of cancer in adolescents and young adults is becoming more and more universal.

The first of this series will be hosted by Teenage Cancer Trust on behalf of the new Global Accord which has been set up as a collaboration between three charitable organisations - Teenage Cancer Trust, Teen Cancer America and CanTeen Australia - for the purpose of creating a truly global approach to this conference series. Each year the Congress will rotate geographically, starting with the UK in December 2016.

We have been busy making excellent preparations for a top quality educational and networking forum. Our programme is truly international – with experts from all corners of the globe coming to share their expertise and knowledge with us. Our speakers have been nominated by our International Advisors, so we know that we can look forward to stimulating presentations. There will also be the opportunity for delegates to present their work by way of the Call for Abstracts. We can also look forward to enjoying the colours, sounds and flavours of Scottish hospitality by way of our social programme. You will find more information about all these aspects in this Announcement.

Our aim is that all participants leave this important Congress having learnt from our experts and each other, with renewed energy and motivation so that they return to their workplaces to drive forward quality improvements in practice and care of young people with cancer. 

Working together - achieving more.

Do come and join us for this landmark event.

Sam Smith Siobhan Dunn Mike Stevens

Head of Nursing and Clinical Services - Teenage Cancer Trust

Congress Chair

Chief Executive - Teenage Cancer Trust Emeritus Professor, University of Bristol and Chair of International Advisors



How to register

Please note the registration prices and terms and conditions set out below.

The placing of a booking to attend represents a contract and the relevant fees become due immediately, whether or not the delegate attends the event. Please note this BEFORE making a booking.

The system allows for groups of up to 12 delegates to be booked in as one booking.

All registrations must be made on line, via our secure system.

Register online here.

The system accepts payment by credit card (card company charges apply), cheque or bank transfer. Our system enables you to book yourself onto the conference and produce your own invoice, to refer to your employer or to claim your expenses. HOWEVER please note that ALL INVOICES - WITH NO EXCEPTIONS - are payable ahead of the conference and it remains the responsibility of the participant to ensure payment. The Secretariat cannot enter into contact with any participant's finance team. All delegates must ensure that the Secretariat has received full payment ahead of the event.

Early registration period extended until 1 September

*In order for the Congress to be as accessible as possible, special registration fees have been put into place for delegates from Developing/Low Income Countries. A list of applicable countries is here. These fees exclude attendance at the Gala Dinner. Standard Terms and Conditions apply: all fees must be paid in advance.

Notes about registration fees:

  1. All invoices must be settled within 14 days of issue
  2. If payment for an early registration is not received within 14 days of the early registration deadline, the late fees will apply
  3. A submission of booking means that the fees for that booking become due, whether or not a participant attends
  4. A cancellation policy is in place

Cancellation policy:

  • Cancellations should be made in writing to the Secretariat. This can be by email
  • Cancellations received up to and including 1 October 2016: full refund minus 25% administrator charge
  • Cancellation received from 2 October 2016: no refund
  • All approved refunds will be processed and issued 60 days after the Conference


Facilities listed are given as a guide only and neither the Organisers nor the Hosts can be held responsible for changes or lack of availability of these facilities. The bullet points are given to outline key features, for the benefit of delegates choosing between hotels.

Please book directly with your preferred hotel. The contact details and special price codes are given in each hotel's section below.

Credit card details will be requested at the time of booking to act as a guarantee. Some hotels may require a deposit from you and will discuss this with you when you book. The full balance, including any extras, will be payable to the hotel on departure. Accommodation cannot be invoiced for.

All rates are per night and inclusive of breakfast and VAT.


George Hotel
(Conference Hotel)

Standard rooms: 

Single occupancy (double room): £125
Double or Twin room: £137

Deluxe rooms:

Single occupancy (double room): £165
Double or Twin room: £177

19-21 George Street, EH2 2PB

  • In the same street as The Assembly Rooms (Congress venue) - just a few minutes' walk
  • Previously voted "Best Hotel in Edinburgh" at the Scottish Hotel Awards
  • 4 star rating
  • Well located in the city centre and easy to find
  • Will be the main Congress Hub Hotel
  • Free Wifi

Please book direct with this hotel for this option, quoting TCT

T: +44 (0)1312407138



Jurys Inn Edinburgh

Single occupancy (double room): £87
Double or Twin room: £97
Triple room (one double plus one single bed): £140

43 Jeffrey Street, EH1 1DH

  • Located in the Old Town, just off the Royal Mile
  • 2 minutes walk from Waverley Train Station
  • Free Wifi
  • 5 minute walk from Princes Street, 15 minutes walk to Assembly Rooms
  • Good value for central location

Please book direct with the hotel, quoting INDEX041216A

T: +44 (0)1312003300



Roxburghe Hotel

Single occupancy (double room): £115
Double or Twin room: £127

38 Charlotte Square, EH2 4HQ

  • 4 star rating (sister hotel to The George)
  • Close to all city centre attractions
  • Deluxe city centre hotel
  • Roxburghe Leisure Club including Balance Spa and Beauty, complete with beauty treatment rooms, swimming pool, gym and sauna
  • Restaurant and bar on-site
  • Free Wifi
  • Will be the overflow Hub Hotel

Please book directly with the hotel, quoting TCT

T: +44 (0)1312407138



The Balmoral

Single occupancy (double room): £155
Double or Twin room: £180

1 Princes Street, EH2 2EQ

  • 5 star luxury iconic hotel on Princes Street, adjacent to Waverley Station
  • 5 minute walk to the Assembly Rooms
  • Free internet access
  • Free use of Spa facilities
  • Added extras included e.g. complimentary newspapers, shoe shine etc

Please book directly with the hotel, quoting TCT041216

T: +44 (0)1315562414



This website may also be useful in planning your trip if the above options do not suit:

Call for Abstracts and Global Exchange displays

Quick reference table of dates:

1 December 2015 Call for Abstracts and Global Exchange displays opens
1 July 2016 Call for Abstracts and Global Exchange displays closes
15 September 2016 Results distributed
5-7 December 2016 Conference

As host to this historic 9th International Conference and 1st Global AYA Cancer Congress, we encourage the submission of abstracts for oral or poster presentation to profile research, audit, case study, professional experience or practice development to an international audience. The sharing of experience, knowledge and skills amongst the professionals involved in the treatment and care for young people with cancer is always a key aim of our International Conference.

For the last 2 Teenage Cancer Trust International Conferences the number of posters on display increased year-on-year. The feedback was excellent too and we are hoping to make the poster exhibition associated with this congress even bigger and better.

Recognising the unique opportunities which the 1st Global AYA Cancer Congress brings, we also wish to encourage new presenters and delegates to share their work informally in the Global Exchange.

There are 2 ways for delegates to contribute;

  1. Oral and poster Abstracts - Please submit your Abstract before 1 July 2016. Abstracts will be peer reviewed for quality and relevance. See the Call for Abstracts section below.
  2. The Global Exchange - Where new presenters or those wanting to share practice, case studies, projects or any work they are doing can display any items on a poster board within a designated area within the venue. We provide the display board, you provide the ideas to share with delegates. These ideas will NOT be peer reviewed but we do need to received a resume of 150 words to give us a very rough background about what you wish to display. The deadline for these is 1 July 2016. See the Global Exchange section below.

All Abstracts or Global Exchange submissions should have relevance to AYA cancer.

Call for Abstracts
(submissions subject to peer review)

Submission instructions:

  • Deadline for submission: 18:00 hours (BST) on 1 July 2016
  • Your abstract must be submitted in English with all tracking modules switched off
  • Your abstract must be submitted by email as an attachment in Word format. Not as part of the text, nor as a .PDF to
  • Faxed or posted abstracts will not be accepted for submission
  • The body of your abstract including any references (but excluding title, author and affiliations) should not exceed 300 words.
  • Your abstract should be structure according to the following format:
    Title of the Abstract (in capital letters)
    Authors (initials with full stops after each, then surname; the name of the presenting author must be underlined) and organisations
    References (not required and maximum of 3)

The covering email to the submission must provide:

  • Whether you are submitting an abstract (and if so, whether for a poster or oral presentation) or a resume for the Global Exchange
  • The name, organisation, email address and mobile phone number of the corresponding author
  • Whether the abstracts to scientific work OR psychosocial (the is a prize for each section, to be presented at the conference: The Bob Holness Prize (scientific) and the Roger Daltrey prize (psychosocial). These will be presented at the conference

After submission:

  • All abstracts will be acknowledged. If you have not had a confirmation of receipt within 5 days of your submission, please contact the Secretariat
  • The decision of the Review Committee on the acceptability of the abstract in final, No correspondence on their decision can be initiated by the author(s)
  • If an abstract is accepted for presentation, the presenting author must register for the Congress in order to attend and present. The submission of an abstract represents an acceptance of this condition and no exceptions can be made. The methodology for registration of presenting authors will be set out in the result correspondence
  • Instructions for the production of posters (dimensions etc) and the preparation of oral presentations (durations etc) will be given in the result correspondence which will be issued by mid-September 2016 if not earlier. If an abstract cannot be presented at the Conference, the Secretariat must be notified in writing ahead of the Conference to avoid compromise to the professionalism of the meeting and wasted costs

Please contact our Secretariat team if you have any queries at all regarding abstract submission:

Teenage Cancer Trust International Conference Secretariat
Index Communications Meeting Services
Crown House, 28 Winchester Road, Romsey
Hampshire, SO51 8AA, UK

T: +44 (0)1794 511331/2


The Global Exchange
(submissions not subject to peer review)

Designed to be an informative and relevant display area, we are keen to hear from anyone who would like to display examples, projects or any work they are doing. The ideas will not be peer reviewed, but there are a few rules about our Global Exchange.

  • A very short resume (150 words max) about the idea behind the display should be emailed to by 18:00 hours (BST) on 1 July 2016
  • The resume must be submitted by email as an attachment in Word format, not as part of the text, nor as a .PDF
  • The subject line of the covering email must be clearly marked "Global Exchange"
  • The covering email should provide the name, organisation, email address and mobile phone number of the contact person for the resume
  • The hosts and organisers of the event reserve the right to reject applications for display if demand exceeds space available
  • Confirmation of acceptance of a Global Exchange display will be issued by mid-September 2016 at the latest
  • The dimensions available for each display will be confirmed in the acceptance email from us
  • Each display must be installed and presented by a registered delegate. Therefore the submission of a resume for a display represents an acceptance of this condition and no exceptions can be made. The methodology for registration of display presenters will be set out in the acceptance correspondence.

Please contact our Secretariat team if you have any queries at all regarding the Global Exchange:

Teenage Cancer Trust International Conference Secretariat
Index Communications Meeting Services
Crown House, 28 Winchester Road, Romsey
Hampshire, SO51 8AA, UK

T: +44 (0)1794 511331/2

Register for your place